What is the objective of using "evaluation criteria" in procurement processes?

The use of evaluation criteria in procurement processes primarily serves the objective of ensuring an objective assessment of proposals and vendor qualifications. This systematic approach allows evaluators to compare bids fairly and consistently based on predefined standards that are aligned with the organization's needs and requirements.

By establishing clear and specific evaluation criteria, organizations create a framework that minimizes bias and subjectivity in the decision-making process. This helps to ensure that all proposals are evaluated on the same basis, focusing on factors such as technical capability, cost, past performance, and compliance with necessary specifications.

Furthermore, well-defined evaluation criteria enhance transparency and accountability, allowing stakeholders to understand how procurement decisions were made. This transparency is crucial in maintaining trust both internally and externally, particularly in public sector procurements where fairness is paramount. The result is a procurement process that not only identifies the most suitable vendor but also builds confidence in the fairness and integrity of the entire procurement process.